Village of Fairgrove Council Regular Meeting

09/08/2020 @ 6:30 pm

Limited in person Regular meeting

VIA Uber Conference

1-989-341-3422

In Attendance: Childs/ Phelps Via Uber / Stevens/Young/ McIntosh

• Welcome remarks led by Childs
• Pledge of Allegiance led by Childs
• Motion by Stevens to Approve the Agenda 09/08/2020 2nd by McIntosh motion carried 5/0
• Motion by Young to Approve Meeting Minutes from 8/03/2020 2^nd by Stevens motion carried 5/0
• Audience Recognition:
  • Mr. & Mrs. Streeter: Displeased with Village happenings/ New Neighbor on Armstrong- moved in with chickens and rooster- Neighbor has dogs 1 of 3 that bark 24 hours a day- Children walk through their yard, they have since placed no trespassing signs in their yard- motor cycles loud and tire burnings- Video has by passed to the police by other regarding this matter- Saturday night there were people racing snowmobiles on the streets- Concerns over a tractor trailer being parked on Village Street and is causing traffic safety issues. There are considering listing their home and moving out of the Village/ Council will meet with the Planning Commission regarding the animal issue in town and put a plan or ordinance violation notices in place/ Young will schedule a meeting with the Village of Akron on how to get police coverage later into the night
• Department Committee Reports
  • Fire Department- Young
  • Report Provided  
    • SCBA mask has been damaged and will need an estimate to be replaced to provide to insurance for replacement with paying the deductible
    • 2 Masks are on order as approved in the 8/3/2020 meeting
    • Light bar on rescue 11- the bulbs needed to make fully functional are no longer in production
      • Motion by Stevens to allow Medler electric 2 weeks to locate replacement bulbs 2^nd by McIntosh motion carried 5/0
      • Motion by Young if no replacement bulbs can be purchased to order a new light bar $1234.99 2^nd by Stevens motion carried 5/0
• Police- Simerson
  • Report Provided
    • Young will be contacting Akron about next police meeting or having a special regarding Village Blight
• DPW- Thomas
  • Report Provided
    • Childs- Some old and dead trees in old park that need to be addressed
    • Township asked for Village to plow their lot- No motion made
    • McIntosh made note that there has been several times that a pile of cigarette butts and candy wrapper have been found in the park and would like police to patrol the Park later in the evening to avoid this from happening
    • Akron Fairgrove Schools have been using the Volleyball pits for their School team- there was an out of Council complaints about the condition of the pit- Childs/Thomas need to know before use to this extent happens because the Village would of made better effort to prepare- The pit has since been raked and 2 truckloads of masonry sand have been dumped and leveled at the site
• Fire Fighters 501c3-
  • No report
• Bean Festival Committee- Childs
  • Childs/ McAlpine have discussed the Building lease and have decided to sign the one year lease without a rental cost until other things can be worked out with the building- The five year lease was explained again- The Village has to give the Bean Festival five years notice if they plan to no longer lease to the Bean Fest Motion by McIntosh to do a 1 year lease again with the Bean Festival 2^nd Child motion carried 5/0
  • Grant- Clerk would like the opportunity to apply for Several grants to see about a Brand-new community center in place of the current Bean Festival building due to functional obsolescence Council would like the Clerk to move forward
• Planning Commission-
  • Reports Provided
  • Commission is going through the Master Plan to update it and get it available for grant writing opportunities 1-4 has been updated
  • Next Meeting September 15, 2020 @ 12:00 pm for Master Plan Section 5
  • Akron Fairgrove Schools has already done an electronic copy of the old master plan for the Clerk to use to make corrections and updates

• Clerk- Smith

• July’s beginning and ending balances on all accounts provided
• Check Register reports for August
  • Motion by Young to accept the Check Register reports 2^nd by McIntosh Roll call: Yes: Young/McIntosh/ Stevens/ Phelps/ Childs motion carried 5/0
• Bills presented for approval: $1,089.56 presented Motion by Childs to pay bill as presented 2^nd by Stevens roll call vote: Yes- Young/ McIntosh /Stevens/ Phelps/ Childs motion carried 5/0  
• Payroll Support will end January 31, 2021 from the current payroll software provider Pontem- four different proposal were presented by the Clerk for replacement options- The options were discussed as pro/cons of each and what they provide vs what is currently offered- Motion by Young to used Anderson Tuckey Bernhardt & Dornan to provide payroll service to the Village beginning in the 2021 January Fiscal year 2^nd by Childs roll call vote: Yes- Young/ McIntosh /Stevens/ Phelps/ Childs motion carried 5/0  
• Budget adjustment were present for the 2020-2021 Budget- Childs has asked the Clerk to provide more information moving forward- Motion by McIntosh to make the budget adjustments as present and are attached to minutes 2^nd by Stevens roll call vote: Yes- Young/ McIntosh /Stevens/ Phelps/ Childs motion carried 5/0  
• Roads Budget update from State appear to give the Roads Budget a $7,141.51 increase than budgeted for in 2020-2021
• CARES ACT check of $3059.00 was received by the Village Clerk is looking for the Council to advise on the distribution of the money and if it should be cashed at all- Guidelines were provide to the Council from ATB&D- Motion by Young to deposit the check as provide by the State apply the Fund to the Fire Fighter- First Responders wages and Keep records as how the CARES ACT money was spent 2^nd by Stevens roll call vote: Yes- Young/ McIntosh /Stevens/ Phelps/ Childs motion carried 5/0  

• Treasurer- Gray
  • Report provided
  •  $46,528.87 collected in August
  • Young is asking if the check books are balanced with Treasurer? Childs at this time they are not- Treasure is stating that until the Audit is once again completed it is a waste of her time to do so- without a good starting number she is not moving past the  April 2020 balancing, which she has meet with Childs and Smith on- Council has requested Gray be at the next meeting

• Unfinished Business-
  • McLuney Street – The Village of Fairgrove has been awarded $46,500 in Category B money from MDOT- McLuney Street project will be moving forward Starting September 14 and spread out to 2021 to use the Category B money instead of Village Money for this project
  • 5085 W. Center- FYI has been sold at tax sale
• New Business-
  • Website- The Village is looking for assistance to complete a new Website- The one we are currently using is having upgrade issues- Young will get the Clerk a phone number of someone she knows that may be of assistance
  • Program Door Locks- There has been some recent concerns of the activity in the Fire Department and Village hall after hours Clerk has obtained estimates of $800.00 to $1,1100.00 for a programmable door locks with key fab capabilities- Item Tabled
  • Killian Fire Run 2020-07- Nonpayment Young has asked Clerk to proceed with Court filings 2^nd by McIntosh motion carried 5/0
  • Insurance Reform- FYI our insurance provided has supplied the Village with a PIP form to complete that will allow the Village to get a current insurance refund due to July Michigan insurance reform
• Correspondence
  • None
• Audience Recognition:

• Motion by Childs to adjourn the meeting at 8:37 pm 2^nd by Stevens Meeting adjourned    

Next meeting: October 5, 2020 @ 6:30

Respectfully Submitted

Cristi Smith- Clerk                                                                                                                              Posted 09/10/2020 @ 10:00 am