Village of Fairgrove Council Meeting

Public Hearing for Sewer Rate Increase

02/01/2021 @ 6:15 pm

NO in person meeting

VIA Uber Conference

1-989-341-3422

In Attendance: Young/McIntosh/ Stevens/ Sebert

Sewer rate increase: Young  

Applying for Clean Water Grant need to meet poverty level affordability standards

Sewer Cd Balance $85,331

Sewer Checking account $104,693

Current Sewer Rate Residential $56.00 Commercial $68.00

Last sewer rate increase was in 2016

Sewer Cost of repairs 2019-2020 appx. $55,000

Budget $30,000 rest came from fund equity

Sewer Cost of Repairs 2020-2021 appx $78,500

Budgeted $30,000

Collection Estimate is $54,000

We collect $18,000 of this through delinquent Taxes each year

Raise Sewer rates approximately 4.48%

Residential old Rate $56.00 new Rate $64.00

Business old Rate $68.00 new Rate $84.00

The 10% Delinquent fee will be applied to new rates. The Rate increase if passed by the Village of Fairgrove Council will take effect April 1, 2021

Public Comment: None

Village of Fairgrove Council Meeting

02/01/2021 @ 6:30 pm

NO in person meeting

VIA Uber Conference

1-989-341-3422

• Welcome remarks led by Young
• Pledge of Allegiance led by Young
• Motion by Sebert Approval of the Agenda 2/01/2021 2nd by McIntosh motion carried 4/0
• Motion by Sebert to Approve Meeting Minutes from 01/04/2021 2^nd by Stevens motion carried 4/0
• Motion by Stevens to approve Meeting Minutes from 01/09/2021 Special Budget Workshop 2^nd by Sebert motion carried 3/0/1 (McIntosh not in attendance)
• Audience Recognition:
  • Stevens- When will decoration be taken down- McIntosh Bucket truck is out of commission again
• Close Public Hearing having heard not comment from the Public Hearing- Young
• Department Committee Reports
  • Fire Department- K. Young
  • Report Provided – 4 Runs all Mutual Aid
  • Un Paid Fire Runs 2020-012 & 2020-013 Motion by Sebert to take 2020-012 & 2020-013 to small claims court 2^nd by Stevens motion carried 4/0
• Police- Simerson (not present)
  • Report Provided
    • 2021-2022 Proposed Budget provided
    • Police Committee Meeting – Young
      • Akron would like to charge for police protection based on population- Young discussed the implications of this concept- $13,000 budget from the Village of Fairgrove
      • Not to mention all Fines and Liquor revenue go to the Village of Akron also – Young will keep us apprised
• DPW- Thomas
  • Report Provided
    • 2021-2022 Employment contract- Sebert has questions and is requesting this item be researched more and more information be provided before approving the Contract- Young will contact other smaller Villages and see their DPW Salary’s and Hours
• Fire Fighters 501c3-
  • No report
• Bean Festival Committee- Young – McIntosh
  •  Report Provided
    • Young- Finalized Lease is ready for signatures Motion by McIntosh for Young to Contact Bean Festival President to get current Lease signed with the changes approved by the Council2^nd by Stevens motion carried 4/0
    • Motion by Sebert to have this signed by 03/01/2021 2^nd by McIntosh motion carried 4/0

• Planning Commission- Prusi
  • No Report
  • Prusi – Master plan almost complete section 3-6 need to be typed by the Clerk

• Clerk- Smith

• December’s Checking beginning and ending balances on all accounts provided
• Check Register reports for January Motion by McIntosh to approve the check register report 2^nd by Stevens Roll Call: Yes: Sebert/ Stevens/ McIntosh/ Young motion carried 4/0   
  • Motion by McIntosh to accept the Check Register report 2^nd by Sebert Roll call: Yes: McIntosh/ Sebert/ Stevens/ Young motion carried 4/0
  • Bills presented for approval: ATB&D $6,794.90
    • Young would like to reach out to ATB&D about the additional charge above the $7,000 we paid for the Audit for service they did two years in a row- Council recommend Young get with ATB&D about this bill
    • Motion by McIntosh to pay the Bill from Fund Equity once Young get the Statement and Conversation with ATB&D resolved and the payment will need an adjustment from Fund Equity of Maximum $6,795.00 2^nd by Stevens Roll call vote: Yes: Sebert/ Stevens/ McIntosh/ Young motion carried 4/0
    • Motion by Sebert to transfer $4,000 out of the Local Streets general fund to finish the 2020-2021 Street Budget lighting obligations 2^nd by McIntosh roll call vote: Yes: Sebert/ Stevens/ McIntosh/ young Motion carried 4/0
    • Motion by McIntosh to pay the $ $1,652.00 to Conway Shield for turn out gear and file an insurance claim for the $1472.00 for a replacement mask that was melted on scene 2^nd by Stevens roll call vote: Yes: Sebert/ Stevens/ McIntosh/ Young motion carried 4/0

• Bookkeeper-Harrison
  • Report provided
  • Reconciliation- up until December 1^st is complete some investigation and correction will be looked at to balance the 2 remaining accounts belief is that the accounts were never at Zero and will need adjustments
  • Website is up and could go live once Council would like Motion by Sebert to make the new ww.VillageofFairgrove.com website go live ASAP 2^nd by McIntosh motion carried 4/0

• Old Business-
  • McLuney Bid Tabulations: -Smith
    • 4 bids received from $39,000 to 52,000 presented to Council to bid acceptance and Resolution 2020-001 present for the State to review and award the Contract Motion by Stevens to accept the bid from Astec Asphalt in the projected amount of $39,500.00 2^nd by Sebert Resolution 2021-001 roll call vote: Yes: Sebert/ Stevens/ McIntosh/ Young Resolution 2021-001 adopted 4/0

• New Business-
  • Letter for Consideration for Council vacant seat- Harrison Letter read into record- Young Motion by Steven to appoint Leslie Harrison to the Village of Fairgrove Council for the remainder of the term 2^nd by McIntosh motion carried 4/0
  • Resolution 2021-002 Sewer Rate Increase motion by McIntosh 2^nd Sebert roll call vote: Yes: Sebert/ Stevens/ McIntosh/ Young Resolution 2021-002 adopted 4/0
  • Revenue Share for 2021 Roads- Stevens 7.4% increase for Next Fiscal year $58,417 in 2020 $62,766 for 2021
  • Terminated Treasure update- 1st letter sent to Gray had no response as of last week a stronger worded letter went to Gray- Follow up next week with results
  • CPA Letter- Young approved 5 letters that went out to Local CPA Firms with one response of interest
  • Newsletter- Smith Analyzed the cost and effectiveness of the newsletter- $153.25 a quarter without labor cost $613.00 a year without labor- Discussion on the Newsletter- Council approved the last Newsletter to be mailed in the Village tax bill with notice to Villagers to start using the NEW WEBSITE
  • Lagoon Payment- Smith we have only paid one quarter of the 4 quarters of the Lagoon Payments we still have $14,000 in this year’s budget since the Lagoon Board has not been billing for this since Carl passed – Smith would like this payment made so the Budgets stays on track form year to year- Motion by Stevens to pay the Akron- Fairgrove Lagoon Board the Village of Fairgrove’s $14,000 for the remaining 3 quarters of the Lagoon Board payments 2^nd McIntosh roll call vote: Yes: Sebert/ Stevens/ McIntosh/ Young motion carried
  • Water Softener- Mid-West water softener gave two estimates for a residential water softener $1160.70 / Lager unit that supports the urinal $1478.70 Discussed and motion by Stevens to table 2^nd by Sebert motion carried 4/0

• Correspondence: None
• Audience Recognition: None
• Meeting adjourned @ 8:04 pm Motion by McIntosh 2^nd by Sebert

Next meeting:

Budget Hearing March 1, 2021 @ 6:00 pm Via Uber Conference

March 1, 2021 @ 6:30 Via Uber Conference no in person meeting

Respectfully Submitted

Cristi Smith- Clerk                                                                                                                              Posted 2/02/2020 @ 1:45 p m