Village of Fairgrove Council Meeting

12/07/2020 @ 6:30 pm

NO in person meeting

VIA Uber Conference

1-989-341-3422

In Attendance: Young/McIntosh/ Stevens/ Sebert

• Welcome remarks led by Young
• Pledge of Allegiance led by Young
• Motion by McIntosh Approve the Agenda 12/07/2020 2nd by Stevens motion carried 4/0
• Motion by Sebert to Approve Meeting Minutes from 11/02/2020 & 11/17/2020 2^nd by McIntosh motion carried 4/0
• Audience Recognition:
  • None
• Anderson, Tuckey, Bernhardt & Doran, P.C.- Angie Burnette
  • Village did receive the Highest Level on this audit/ Internal control is lacking due to the small community and rural area staff/ Overall material weaknesses are there because of the lack of the Non-Reconciliation of the accounts for several months/ Several Journal adjustment were needed to be made again/ Notes are made in the margins for a follow up with ATB&D for guidance
• Department Committee Reports
  • Fire Department- Young
  • Report Provided
  • Fire Board annual report also provided  
• Police- Simerson
  • Report Provided
• DPW- Thomas
  • Report Provided
  • Kudo’s to Kevin Wilson for the Tree decorating
• Fire Fighters 501c3-
  • No report
• Bean Festival Committee-
  • No Report Provided

• Planning Commission- Prusi
  • Master Plan is close to being updated and then will be given to the Council for a Public Hearing

• Clerk- Smith

• October’s Checking beginning and ending balances on all accounts provided
• Check Register reports for November   
  • Motion by McIntosh to accept the Check Register reports 2^nd by Stevens Roll call: Yes: Stevens/McIntosh/ Sebert/ Young motion carried 4/0
• Bills presented for approval: None
• Budget adjustments: 17 pages of Line items presented to the Council for line item internal and cross account adjustments Motion by McIntosh to make the Budget adjustments 2^nd by Sebert Roll call vote: Yes: Stevens/ McIntosh/ Sebert/ Young motion carried 4/0
• Early Payroll for Holidays: Request from Clerk to complete payroll by December 22, 2020 to get checks out before Christmas Motion by McIntosh to allow the Clerk to pay payroll early for December 2020 2^nd by Stevens Roll call vote: Yes: Stevens/ McIntosh/ Sebert/ Young motion carried 4/0
• Roads CD is rolling over just FYI
• Resolution 2020-005- Credit Car vs. Debit cards
  • Obtaining a Credit Card for the Village would have to be attached to a person’s Social Security Number and a person
  • Kim Stevenson offered the Village the option of getting Debit cards in lieu of Credit Cards Motion by Stevens to apply for 2-Debit cards, one for General Fund and one for Equipment rental with a $1000.00 limit before Council approval with President Young & Clerk Smith on the cards 2^nd by Sebert Roll call vote: Yes: Stevens/ McIntosh/ Sebert/ Young motion carried 4/0

• Treasurer- (Changed to Bookkeeper)
  • Report provided
  • Reconciliation- up until November 1^st is complete some investigation and correction will be looked at to balance the 4 remaining accounts belief is that the accounts were never at Zero and will need adjustments

• Old Business-
  • Center Street to the East-There is a five-year plan to proceed and show affordability Motion by McIntosh to proceed with the 5-year plan and save for the $910,000 Road Improvements with the County portion $523,300 and the Village’s portion is $386,700 to proceed 2^nd by Stevens Sebert Roll call vote: Yes: Stevens/ McIntosh/ Sebert/ Young motion carried 4/0
• New Business-
  • SAW Grant- 2015 Award of $74,700 Fleis & Vanderbrink were asking EGLE if we could re-do the dismissal of the SAW grant fund- the response today was its too late – however there will be another round of SAW grant coming out and F&V will help us apply once it becomes available and actively pursue the Clean Water Grant
  • Village will have to look at Sewer rate increases in order to be considered for the next SAW Grant we are under funding the Sewer account
• Correspondence
  • MML Sent A thank you letter
  • Fairgrove Township- Newsletter
• Audience Recognition:
  • Public has reached out to Village about McLuney Street not being paved and the bumps
  • BLIGHT is still an issue

• Motion by McIntosh to adjourn the meeting at 7:44 pm 2^nd by Stevens Meeting adjourned            

Next meeting: January 4, 2020 @ 6:30 Via Uber Conference no in person meeting

Respectfully Submitted

Cristi Smith- Clerk                                                                                                                              Posted 12/08/2020 @ 12:00 p m