Fairgrove Village Council Special Meeting

03/27/2019 @ 6:00 pm

• Welcome remarks led by Childs
• Pledge of Allegiance led by Childs
• Approval of agenda for 03/27/2019
  • Motion by Nelson to approve the Agenda 03/27/2019-2^nd by Stevens Motion carried 5/0
• Approval of meeting minutes from 03/13/2019
  • Motion by McIntosh to approve the 03/13/2019 Minutes with corrections 2^nd by Stevens motion carried 5/0
• Audience Recognition
  • None
• 2018-2019 Budget Cost Center and Internal Adjustments (11 Page Budget on adjustment presented)
  • Motion by McIntosh to allow Clerk to make both Cost Center adjustments and Internal adjustments and using the 101-339-990-000 of $27,000 & additional General fund to Balance the 2018-2019 budget line items 2^nd by Nelson
  • Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs Motion carried 5/0

• Debt items:
  • July 1^st, Pay off of Chemical Bank SCBA $4835.00 apx. (101-339-990-000)
  • June 30^th, Juniata Township Final Scuba Payment of $4,024.05
  • Short $810.95 will be taken from General Fund
    • Motion by Nelson to use $810.95 from General Fund to pay off the SCBA Final Payment @ Chemical Bank July 1^st, 2019 2nd by McIntosh
    • Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs Motion carried 5/0

• Owe Fairgrove Township & Gilford Township $11,300 each for Fire Truck Payment totaling $22,600.00 January 2^nd 2020
• Juniata Owes Village of Fairgrove $22,847.28 For their Fire Truck Portion
• Overage of $247.28 will be placed in General Fund
  • Motion by Phelps to put $247.28 of the overpayment in to the General Fund when Juniata pays their Fire Truck Portion 2^nd by Nelson
  • Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs Motion carried 5/0

• $64,600 will be taken from General Fund and returned to Sewer Fund this funded the purchase of the 2019 Fire Truck
  • Motion by Steven to repay the Sewer Fund the $64,600 owed for the purchase of the 2019 Fire truck from the General Fund 2^nd by McIntosh
  • Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs Motion carried 5/0

• Fire Depart will begin over next 7 years repaying the General Fund $9,228.57 beginning July 1^st 2019 with no interest out of 101-339-990-00 line item
  • Motion by Phelps to start making repayment to the General Fund from the Fire line item 101-339-990-00 over the next 7 years $9,228.57 until $64,600.00 is repaid 2^nd by McIntosh
  • Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs Motion carried 5/0

• Wage and Benefits for 2019 after lengthy Discussion:
  • Motion by Nelson to increase Village President Salary to $2,500  a year 2^nd by Phelps
  • Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh Motion carried 4/0
  • Childs Abstained from the vote

• Motion by Nelson to pay the Clerk $17,000  a year Salary with a weekly hours to be 20 to 24 hours 2^nd by McIntosh
• Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs Motion carried 5/0

• Motion by McIntosh to Increase the Treasurer to a yearly salary of $2,400 -2^nd by Stevens
• Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs Motion carried 5/0

• Motion by Phelps to pay the Fire Chief $2,500 a year 2^nd by Steven
• Roll call Vote: Aye: Phelps/ Stevens/ McIntosh/ Childs Motion carried 4/0
• Nelson Abstained

• Motion by Phelps to pay all Fire Department Chiefs $200 a year Salary 2^nd by Stevens
• Roll call Vote: Aye: Phelps/ Stevens/ McIntosh/ Childs Motion carried 4/0
• Nelson Abstained

• Motion by McIntosh to increase Fire Runs to $9.55 per run 2^nd by Phelps
• Roll call Vote: Aye: Phelps/ Stevens/ McIntosh/ Childs Motion carried 4/0
• Nelson Abstained

• Motion by Stevens to keep meetings and training pay the same 2^nd by McIntosh
• Roll call Vote: Aye: Phelps/ Stevens/ McIntosh/ Childs Motion carried 4/0
• Nelson Abstained

• Motion by Nelson to increase DPW wages to $13.00 an hour 2^nd by McIntosh
• Roll call Vote: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs Motion carried 5/0

• 2019-2020:

• Mowing Contract
  • Discussion whether to send it out for bids or renew with Great Lakes Management’s Contract
  • Motion by Nelson to renew Great Lake Management’s Contract for the new 2019 Mowing Season 2^nd by Phelps motion carried 5/0

• Storm Sewer
  • Discussion about the concern of the line Consumers went through by the Library/ McLuney Street/ Clean outs and sewer issues  
  • Bid from Monchilov to run a camera down the lines $1.50 a foot approx. of $2400
  • Motion by McIntosh to move forward on the Monchilov bid and Childs to proceed moving forward with concerns over the Sewer systems 2^nd by Nelson Motion carried 5/0

• Resolutions
  • 2019-005 2019-2020 Budget and Millage Rate
    • Millage for Village 11.0440
    • Streets 1.0
    • Foregoing Resolution 2019-005 offered by Nelson supported by Council member McIntosh
    • Roll call vote: Aye: Aye: Nelson/ Phelps/ Stevens/ McIntosh/ Childs
    • Resolution 2019-005 Budget adopted

• Correspondence
  • Fred discussed with Kappen about Brush pick up for April 12^th for the Village Motion by McIntosh to have Kappen do brush pick up April 12, 2019 2^nd by Nelson Motion carried 5/0

• Audience Recognition
  • Doug Young thanked Childs and Clerk for their efforts
  • Cathy Childs has volunteers lined up for the Park Spruce up this Spring
  • Barb found the meeting interesting

• Adjournment 8:15 pm

Next Meeting April 9^th at 6:30 pm

Respectfully Submitted

Cristi Smith Clerk

Posted 03/28/2019

At 10:00 am