FAIRGROVE VILLAGE COUNCIL MINUTES

April 4, 2016

PRESENT: T. Wassa, C. Phelps, D. Maguire. B. Phelps

EMPLOYEES:  H. Stark

Visitors included: Fern Young, Rosalie Cragg, Diane Davidson, Steve Young and several others that did not sign in.

Council meeting was called to order at 7 PM.

• April Agenda. Addition to Agenda proposed by T. Wassa. Approval for Akron to use street sweeper.  Motion to accept, B. Phelps. Second, C. Phelps. All in favor, motion carried.
• Council Meeting Minutes- March 7, 2016. Motion to approve D. Maguire. Second, B. Phelps. All in favor, motion carried.
• Public Hearing Meeting- March 23, 2016. Motion to approve D. Maguire. Second, B. Phelps. All in favor, motion carried.
• Special Council Meeting- March 23, 2016. Motion to approve D. Maguire. Second, B. Phelps. All in favor, motion carried.

AUDIENCE RECOGNITION

• Mrs. Young inquired if the village will have brush pick-up.  The Council agreed that the village will have brush pickup, date and times to be determined.
• Mrs. Cragg requested the council consider reevaluating the sewer bills assessed against the Villageside Mobile Home Park. The council discussed the park’s occupancy and previous fees. B. Phelps moved that Villageside Mobile Home Park be reassessed at the occupancy rate of 7 lots at $46 each.  Villageside Mobile Home Park should be credited with the difference in rate starting April 2014. D. Maguire seconded the motion. The role call vote was in favor.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

T. Wassa -Aye.

The clerk will apply the credit.

• . DEPARTMENT/COMMITTEE REPORTS

• Fire – The FD responded to 2 emergency fire calls in March: one a MMR assistance, and one call of assistance to Akron for manpower and tanker truck.  
  • The chief reported upcoming training with the Unionville FD and Consumers Power free training for response to gas leaks and electrical fires.
  • Three Firefighters and the Department’s Explorer Student attended a Weather Spotter class.
  • On April 13^th, a state wide tornado safety test will be held at 1:30
  • The FD will hold a monthly siren test on the first Wednesday of the each month, May through October at 10:00 AM.  The clerk will post a notice.
  • The Chief requested board approval to purchase two sets of turnout gear costing an estimated $3300.00  The item was included in the departments requested budget.  B. Phelps made a motion for the board to approve the purchase.  D. Maguire seconded the motion. The role call vote was in favor.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

T. Wassa -Aye.

• The Chief requested funding to attend the FDIC Conference. Room costs are approximately $200 per night. B. Phelps made a motion to send the Fire Chief to the FDIC Conference and pay for his hotel room.  C Phelps seconded the motion. The role call vote was in favor.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

T. Wassa -Aye.

• The Fire Department Booster club’s recent series of fish frys went well. The club has not yet finished calculating the associated costs.

•  CORRESPONDENCE/Clerk–
  • The Par Plan review has been completed.
  • The village will be receiving a credit of $333.50 from the clerk’s recent tax exempt filing  with AT&T. There should be additional credits from the long distance taxes.
  • The clerk completed the US Department of Commerce Survey.
  • Senator Mike Green is holding a state agency grant seminar on April 18^th, 9:00-11:00 (questions to follow) at the Brentwood in Caro.  The seminar is open to the public.  The clerk will attend.

UNFINISHED BUSINESS

• President Wassa tabled the snow plow bids to the next meeting.
• The board reviewed the bids received for grass mowing. C. Phelps moved to contract with Greenskeeper Grounds Maintenance of the first 3 parcels bid and request that the company resubmit a corrected bid for the 4^th parcel due to confusion on the area to be maintained. B. Phelps seconded the motion.  The role call vote was in favor.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

T. Wassa -Aye.

• A sink was procured for the FD. The FD will address installation now the fish frys are complete.
• The Fire Department has requested the Board considered paying $10.00 per training session for the Fire Department. The current payment is $5.00 per training session.  B. Phelps moved that the compensation for each training session be increased from $5.00 to $10.00  C. Phelps seconded. The role call vote was in favor.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

T. Wassa -Aye.

NEW BUSINESS

• The President presented a resolution to authorize the clerk to open a separate bank account to track road funds as required by the State of Michigan. B. Phelps moved that the board approve the resolution. C. Phelps seconded the motion. The role call vote was in favor.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

T. Wassa -Aye.

• The President presented a resolution to authorize the clerk to open a separate bank account to track sewer funds. B. Phelps moved that the board approve the resolution. C. Phelps seconded the motion. The role call vote was in favor.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

T. Wassa -Aye.

• The clerk presented a resolution to the Board to adopt the state required Title IV Non-discrimination Plan. D. Maguire moved to accept the resolution as stated. B. Phelps seconded the motion. The role call vote was in favor.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

T. Wassa -Aye.

• The Board received information regarding a tire recycle event. The board declines the offer.
• A letter from the Thumb Narcotics Unit was received requesting a contribution. The board declines.
• The Village of Akron Fairgrove is interested in using the Village’s leaf vac truck. The President will request a letter clarifying the request and liability responsibility.  

FINANCES

• Motion to approve March disbursements totaling $ 33757.06 made by D. Maguire, Seconded by C. Phelps. (Attached). The motion was approved.

T. Wassa -Aye.

D. Maguire -Aye

C. Phelps -Aye

B. Phelps - Aye

Meeting adjourned at 8:16 PM. Motion made by D. Maguire, Seconded by C. Phelps. Carried.

Respectfully Submitted,                                                        

Heidi Stark

Fairgrove Village Clerk