FAIRGROVE VILLAGE COUNCIL MINUTES

Aug 3, 2015

PRESENT: J. Gehrls, D. Maguire, C. Phelps.

EMPLOYEES:  D. Englehart, H. Stark

Visitors included: Visitors did not sign in.

Council meeting was called to order at 7:01 p.m. by Councilmen Gehrls.

• Aug Agenda: Motion to approve, D. Maguire. Second, C. Phelps. All in favor, motion carried.
• Council Meeting Minutes- 6 July 2015: Motion to approve as stands by C. Phelps. Second, D. Maguire. All in favor, motion carried.
• Public Hearing –Sidewalk Ordinance July 6, 2015 Motion to approve as stands by D. Maguire. Second, C. Phelps. All in favor, motion carried.

AUDIENCE RECOGNITION

                The clerk relayed a request by Lillian Wheeler to discuss a “snowbird reduction” in sewer rates.  The issue will be tabled to the next meeting.

DEPARTMENT/COMMITTEE REPORTS

• Fire – The FD report indicated a van fire in the village and a stand by event.
  • The Fire Department requested to add Haywood Garfield to the firemen’s roster. D. Maguire made the motion to accept the new firemen, C. Phelps seconded. All in favor, motion carried.
• DPW –
  • DPW requested the addition of two temporary employees, Tre Selling and Branden Englehart as general labor.  D. Maguire moved to accept the workers. C. Phelps seconded and the vote was unanimously in favor.
  • Councilman Maguire moved to have an additional brush pickup this week on Thursday, August 6th to assist in clean up after the weekend storms.  C. Phelps seconded. All in favor, motion carried. DPW Englehart will ensure it is on Facebook. The clerk will put it on the webpage.

J. Gehrls -Aye.

D. Maguire -Aye

C. Phelps -Aye

• The bean festival building requires repair in advance of the festival. DPW has discussed the issue with the bean festival and they have agreed to reimburse the village for half of the cost. Three bids were received.  C. Phelps moved to accept the bid from Dale Rieck for $3424, Maguire seconded. The vote was in favor.

J. Gehrls -Aye.

D. Maguire -Aye

C. Phelps -Aye

• Repairs to the fence and gates at Magic Square Park were bid by Halfway Fence for $875. D. Maguire moved that the village complete this repair project and accept Halfway Fence’s Bid.  C. Phelps seconded. The vote was in favor. 

J. Gehrls -Aye.

D. Maguire -Aye

C. Phelps -Aye

• The pavement at Magic Square Park requires crack fill to complete the project. Crack fill should last 10-12 years and extend the life of the pavement.  Miller Seal bid $2600 to provide this service. Councilmen Maguire moved to repair the pavement and accept the Miller Seal bid. Councilmen C. Phelps seconded and the vote was in favor.

J. Gehrls -Aye.

D. Maguire -Aye

C. Phelps –Aye

• CORRESPONDENCE/Clerk–
  • The village received information about the Relay For Life events and suggestions how to participate.  
  • The annual MML meeting will be held in Traverse City Sep 16-18.
  • The village received the PROTEC Michigan Coalition to Protect Public Right of Way Report. The board declines membership.  
  • The clerk reported Nietzte and Faupel should be wrapping up their book preparation soon. The books then need to go to the auditor.
  • The clerk reported that the conversion of QuickBooks to fund accounting is going well.
  • Information required for the Workmen’s Compensation Audit has been gathered and sent for review.
  • Copies of “The Review” were made available for the public.
  • The “National Night Out” will occur on Aug 6^th.

UNFINISHED BUISINESS

• The zoning amendment establishing a Residential Professional District is tabled until the September meeting.

NEW BUSINESS

• The clerk reported on the Tuscola County Hazard Mitigation Plan. The public meeting to review the plan is August 12^th.  The county requests village representation. C. Phelps appointed Clerk Stark to represent the village at the meeting. The motion was seconded by Councilman Maguire.

FINANCES

• Motion to approve July disbursements totaling $25,306.74 made by D. Maguire, Seconded by C. Phelps. (Attached)

J. Gehrls -Aye

D. Maguire -Aye

C. Phelps –Aye

Meeting adjourned at 7:45 p.m. Motion made by D. Maguire, Seconded by C. Phelps.  All in Favor, Motion carried.

Respectfully Submitted,                                                        

Heidi Stark

Fairgrove Village Clerk