FAIRGROVE VILLAGE COUNCIL MINUTES

July 6, 2015

PRESENT:  T. Wassa, B. Phelps, C. Phelps.

EMPLOYEES:  D. Englehart, H. Stark

Visitors included: Visitors did not sign in.

Council meeting was called to order at 7:00 p.m. by President Wassa.

• June Agenda: One correction made. Motion to approve, B Phelps. Second, C. Phelps. All in favor, motion carried.
• Council Meeting Minutes- 1 June 2015: Motion to approve as stands by B. Phelps. Second, C. Phelps. All in favor, motion carried.

AUDIENCE RECOGNITION

                An audience member requested information on ordinance #60 regarding use of fireworks within village limits. The clerk will send a copy of the ordinance to the involved parties.

            An audience member requested information on the village brush pickup rules.  The village maintains a brush disposal site for out of season (spring clean-up) village resident use.  The council will ensure this information is provided to those with curbside brush piles.

The meeting was recessed at 7:18 for the Sidewalk Public Hearing and resumed at 7:22.

DEPARTMENT/COMMITTEE REPORTS

• Fire – The FD report indicated 1 mutual aid run, a trailer fire in the village, a suspicious odor and smoke behind a home in Fairgrove Township, and two standby tornado warnings.  

• DPW –
  • DPW provided a report on the Poplar Street Drain and Sewer repair. The deficiencies in the system seem to stem from the installation of the sanitary line. Improper installation and ground settlement have resulted in misaligned connections between the tile and sanitary lines. DPW expects that this is likely a widespread issue, likely affecting the entire sanitary system, and will require a long term plan to rectify. DPW is working on a long term plan to address.

The Poplar Street line, now that an access point for maintenance have been installed, was unable to be cleared with either jet or cutting tools. DPW suggests a new line to repair the issue. The bid from Monchilov Excavating to replace the remaining 270 ft. of tile and complete the Poplar Street repair is $5930.00  B. Phelps moved to accept the Monchilov bid to complete the expanded project. C. Phelps seconded the motion.

The roll call vote was as follows:

T. Wassa – Aye

B. Phelps -Aye

C. Phelps –Aye

• DPW reported the fence at magic square is ready for painting.  He requests volunteers for painting the fence with rollers on July 13 or 14.
• DPW reported the roof is going on the building used by the bean festival building.
• The bean festival organization has indicated they will pay for half of a new access connection near the garage doors.  DPW will get a quote for the construction.

• CORRESPONDENCE/Clerk–
  • The clerk mentioned that the bean festival insurance policy on file with the village expired July 1^st.
  • The clerk reported that the village received numerous notifications of hearings from Consumer’s Energy and DTE and provided that information to the general public.
  • The clerk discussed the results of the CLOSUP survey on issues surrounding privately owned roads.  The village has privately owned roads in the Village Trailer park.   
  • The clerk reported that the minutes from the June 22 Zoning Board of Appeals meeting had been received.
  • The clerk reported that the village outstanding debt for years prior to the last fiscal year has been consolidated.
  • Financial information has been sent to Nietzte and Faupel in preparation for the FY 2014/2015 Audit (due Sept 31).  The clerk will continue to facilitate the progress of the audit preparation.

UNFINISHED BUISINESS

• B. Phelps reported that he is working on locating grants for the village projects.  He has several resources to assist in locating possible grants and at least one that he will submit to by fall.
• T. Wassa requests the council members to provide their lists of example businesses that would be appropriate for a Residential Professional District by July 10th.

NEW BUSINESS

• The ballot and supporting paperwork for the 2015 Michigan Municipal League Worker’s Compensation Fund Trustee Election was presented to the board. T. Wassa will complete.
• T. Wassa read the sample resolution (attached) received from the John Handcock Group Pension Plan establishing Heidi Stark, Clerk as the authorized representative of the plan for the purposes of establishing a signing authority. C. Phelps moved to accept the resolution. B. Phelps Seconded.

The roll call vote was as follows:

T. Wassa – Aye.

B. Phelps -Aye

C. Phelps -Aye

FINANCES

• Motion to approve June disbursements totaling $17.481.97 made by C. Phelps, Second by B. Phelps. (Attached)

T. Wassa – Aye.

B. Phelps -Aye

C. Phelps -Aye

Meeting adjourned at 7:45 p.m. Motion made by B. Phelps, Seconded by C. Phelps.  All in Favor, Motion carried.

Respectfully Submitted,                                                        

Heidi Stark

Fairgrove Village Clerk